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Ocotillo Chairs Meeting ... Agenda and notes for September 14, 2001 meeting

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Ocotillo Chairs Meeting

September 14, 2001
2:00 p.m. to 4:00 p.m.
District Office Room 311

Welcome, Introductions, New and Returning Chairs
Doug Sawyer

Ocotillo Chairs are reminded to refer to their roles

Dr. Gaskin welcomed everyone and thanked everyone for participating on this valuable committee. The Ocotillo group will play a critical role in the 2004 Bond. The group needs to begin to think about what they can do to help with the Bond process. What is the right mix for the bond? Bricks and/or Clicks?

Ocotillo Purpose and Goals 2001-2002
Doug Sawyer

For reference to last year, see what was said at the Ocotillo Retreat 2001 "Futures Panel"

Ocotillo Goals for 2001-2002: The group reviewed the goals online. They had a few comments, suggestions, and additions. Bond 2004 and beyond.

• We need to insert generic / flexible language to keep up with constantly changing technology.
• The language should be faculty and collaboratively driven.
• Ocotillo has a strong voice in the strategic planning process.
• We need to promote to the community how we use technology.
• MCCCD needs to be forward thinking always (i.e. Internet 2)
• We should highlight a community outreach program (i.e. MCTV) or create a system for publicizing successes (e.g. Ocotillo Spotlight, Maricopa Learning eXchange)
• Highlight college strengths (use these strengths to recruit faculty, staff, and students)

Alan asked if it were possible to have at least 1 Dean of Instruction at each of the chairs meetings to help answer questions and bring a different perspective to the meeting. DI's present Ken Roberts and Carol Scarafiotti agreed with this concept and suggested communication to DI council chair Maria Hesse

Doug announced new Linkages / members

• Earl Monsour (Chandler-Gilbert Community College) representing Technology Leadership Council (TLC)
• Barry Vaughan (Mesa Community College) representing Faculty Executive Council (FEC)

Ocotillo Activities 2001-2002
Doug Sawyer, Alan Levine

Ocotillo Spotlight: The overall response has been positive. Please send words, pictures, and video clips to Alan, they will package it for you. Mesa is next in line for an Ocotillo Spotlight. See future spotlights for schedule

Online Learning Group: This group has evolved from looking at a specific software package (Blackboard) to encompass all course management software being used currently at Maricopa. The group isn't just looking at what the software application can do in technical terms, but also how it can be used for teaching strategies. There are demonstrations and discussion sessions on best practices. The group is always looking for more meeting agenda items. Please forward any ideas to Alan Levine, Tom Foster and Sandra Wells.

Ocotillo Retreat 2002 (May 14-15, 2002): The group discussed the pros and cons on where we should hold this year's Retreat.

• Everyone liked visiting other campuses.
• Maybe we should go to 1 year in town, the next out-of-town.
• If we are planning to deal with specific issues and planning, it's better to get away.
• For overnight, we need to go outside of Maricopa County.
• We need to determine what the purpose of the Retreat is before we decide where we are going to hold it.

Chairs will poll their campus roundtable groups and we will take a vote at the next chairs meeting.

Volunteers to help plan the event - Pat Case, Roger Yohe, Rick Effland, and Teresa Leyba

Fall and Spring Dialogue Days

• Fall 2001: WebDev 2001 Technology Dialouge Day
• Glendale wants lots of participation from all employee groups.
• Theme is to emphasize the feedback loop of electronic communications, and the collaboration that makes it successful.
• Format is a morning group discussion activity, lunch discussions, and afternoon concurrent computer classroom sessions and poster sessions in High Tech 2.
• Look soon for a call for presenters- the plan is to require presenter teams from diverse areas.
• Suggestions: Student panel, maybe a team that consists of student, faculty member, and IT employee?
• Multi-campus presenters helps to bring in a variety of participants.
• Volunteers to help plan the event - Elizabeth Jacobs, Jon Storslee, Sheila Brandt
• Spring 2002: Theme TBA
• March 29 at GateWay Community College
• The theme is currently undetermined, but there is a possible track on Science with the SyRIS project.
• Volunteers to help plan the event - Charlene Almendarez, Pam Petty, Nancy Matte

Issues for 2001-2002
Doug Sawyer, Pam Petty, Alan Levine
The group review the issues and decided to break them down and prioritize them. Theme/Process: Faculty need to be at the table, involved in all decision making when it comes to technology.

1. Instructional Technology Strategic Planning / Bond 2004 Planning
• Growth? Do we build more classrooms or do we expand what we can offer via existing technology? Add to existing campuses or build new?
• Possibly re-address college Ocotillo plans
2. Support for Technology Development: support crisis? strategies, etc.
3. Support issues in online teaching (faculty work issuesm succesful strategies, hybrid courses, retaining students)
4. How to manage with limited resources
• Cost effective practices, what if we have to do without bond money?

The issue of Intellectual Property (IP) will be discussed at a future meeting. Carol Scarafiotti, chair of a district committee commissioned to develop broad policies for IP volunteered to bring updates to the Ocotillo chair meetings and to take ideas back to the committee. Pam Petty agreed to attend their next meeting as an Ocotillo liaison. The Intellectual Property (meetings are open to anyone interested in attending. Carol stated that the next meeting is going to be held at Rio Salado College, September 25th at noon.

Bringing Together the District House
Doug Sawyer, Alan Levine
This year, plan on efforts from District departments, AASD, and ITS to begin collaborative planning and coordination on technology issues.

Relationship between Ocotillo and Technology Leadership Council (Earl Monsour) The main role of the Technology Leadership Council is to work together, all employee groups along with students. Communication and Planning are also largely emphasized with this council. Chaired by Ron Bleed (Vice-Chancellor of Information Technologies Services), the representive members are selected by college presidents plus the Ocotillo general chair. They are asked to go back to their respective colleges and brainstorm for strategic directions, then these directions are reported back to the strategic planning team. Each college has a TLC representative, we have them listed also on the Ocotillo Roundtable directory.

We are inviting Ron Bleed (ITS) and Anna Solley (AASD) to November 2 Ocotillo chairs meeting and to November 9, WebDev 2001 Dialogue Day.

Student Survey Update
Doug Sawyer
Preliminary results are available for the Former Student Survey. Doug passed out a graph of preliminary information captured from the student survey. He would like some help on where to go from here. How can we package all of this information?

A sub-committee was formed with Doug Sawyer, Sheila Brandt, Roger Yohe, and Jon Storslee

October 12 Meeting
Doug Sawyer, Alan Levine

• Ocotillo "Pulse" - college updates with information collected via web form survey
• Retreat location decision
• Feedback on issues