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-- the Labyrinth May 1993 --

Save Trees and Dollars by
Storing Documents Electronically

KnoWare Tech Tips
Alan Levine, MCLI
Here we are in the electronic information age still sending reams of memos to laser printers and stuffing papers in bulging file cabinets. How many times has the first page of your printed memo been a long A-1 distribution list? (refer to your A-1 manual or call the A-1 help line at 18285 for steps to avoid displaying long distribution lists...) Here are tips for storing your information on-line, rather than printing your messages.

Working with Short Documents

Sometimes, you may want to save and store information that occupies only one or two screens. If you access your electronic mail from a Macintosh or IBM PC (running Windows), use the "Cut & Paste" commands:

Working with Long Documents

You may often want to save a long document one that takes up several screens or pages. This is a two-stage process.

Stage 1:

Save the document as a VAX file under your account

**** To save an A-1 message:

  1. Make sure the "Current Message Block" (top right corner of A-1 screen) lists the desired document. If not, use the folder navigation commands (tc= top of file cabinet, nf= next folder, down arrow= next file in folder) to select it.
  2. To transfer the A-1 message to a VAX file, use the Document Transfer command. Type:

    DT SV

  3. At the "VMS File Name" prompt, designate the name for the stored file. Type:

    < [yourVAXname]FILENAME.TXT

    where yourVAXname is the name you enter when you log on to the computer. FILENAME must be 8 characters or less and note that there are no spaces after the right bracket "]".

  4. At this point, the A-1 file has now been stored as a VAX file.

**** To save VAX mail messages:

  1. When reading a mail message, from the" MAIL>" prompt, type:

    EXTRACT FILENAME.TXT

Stage 2:

Transferring the VAX file to your desktop computer

The method depends on the type of computer you are using as well as the communication software you are using to connect to the VAX.

For the Macintosh:

Use the free program "Fetch 2.1". It is available from the MCLI Public File/Gopher server in the "Into the Internet" folder. Also, an explanation on how to configure Fetch is in file "Fetch from VAX".

For IBM/PC:

If your communication software supports KERMIT transfers, from the VAX $ prompt type:

KERMIT SEND FILENAME.TXT

The exact command sequence will depend on your software (i.e. for ProComm it is the PgDn key). Whatever methods you use, always make back up copies of your important computer files!


Maricopa Center for Learning & Instruction (MCLI)
The Internet Connection at MCLI is Alan Levine --}
Comments to alan.levine@domail.maricopa.edu