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Ocotillo Meeting Notes.. Summary of the meeting on Mar 12, 2004

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Ocotillo Meeting Notes: Mar 12, 2004

March 12, 2004
1:30 p.m. to 3:30 p.m.
District Office Room 311

Welcome

John Arle (Phoenix College)

Ocotillo Retreat 2004

John Arle (Phoenix College)
The group discussed plans for the Ocotillo Retreat, scheduled May 18-19, 2004 at the Desert Botanical Gardens. The retreat will be held in Webster Auditorium, it can accommodate up to 120 people. Ten people from each campus can attend the event. Please send names to Randi Tietz by April 30. She will send a reminder email to the chairs.

The agenda for the day was planned as follows:

• Welcome and Introductions - John Arle will emcee the event. Dr. Solley will welcome the attendees and Ron Bleed will introduce the speaker. The Chancellor and any Governing Board member attending the event will be invited.
• Keynote Address - Diana Oblinger will give the presentation "The Agile College." She can also speak to the new focus groups regarding institutional responsiveness and using technology to respond to changes in students and faculty.
• John will introduce the new co-chairs and discuss Ocotillo's new structure. Diana will discuss what trends she has seen nationally. The group will then break into small groups for discussions.
• The group brainstormed for questions to be placed on the tables for a discussion over lunch. Participants will be encouraged to discuss the topic while eating. Tables will be assigned by campus so groups can discuss the following questions:
  1. 1What is your campus doing locally related to the new groups?
  2. How will Ocotillo restructuring impact your campus groups?
  3. How will the college participate in the change?
  4. How will the campuses interact with the district groups?
• After lunch the participants will break into smaller groups and rotate through four stations, one for each of the new Ocotillo focus groups. Each participant will spend fifteen minutes at each station discussing possible directions for the group, goals, and local participation. Each participant will rotate through all four stations. A fifth rotation was added so that campus groups could reconvene to discuss what they will do as colleges in the fall.

The logistics of the group activities were discussed. Who will take notes? Will we use laptops or easels? The co-chairs will be facilitators for the group discussions. MCLI staff will explore options for note taking.

Groups will come back into Webster Auditorium for a panel discussion with Diana Oblinger and the Ocotillo co-chairs. The co-chairs will have five minutes to discuss each focus group's goals.

The chairs voiced concern with dissemination of information with the new Ocotillo structure. Some feel that this is not happening now so the re-organization should not create a major loss of communication. There was a suggestion that of having a campus representative assigned to each focus group.

Alan explained some ways information would be available to everyone. There will be a "virtual kickoff" in the fall with short streaming video of each of the co-chairs discussing what each group is about and the goals for the year. Ocotillo will bring back the technology showcase in late fall at the year-end retreat in 2005. It will include sessions with each action group. Someone suggested submitting it for FPG to encourage more participation. Co-chairs will submit a year-end summary of their focus group. The Ocotillo spotlight will rotate to the focus groups once per semester, rather than the campus. Blogs could be created for each focus group to share information.

Epilogue Day - Learning Objects/Pachyderm, April 23, 2004

John Arle (Phoenix College)
Pachyderm software may not be available in time for this event. It was decided that it would not be worthwhile to use the software if it was "not ready for prime time".

Several ideas were discussed to fill the day, including using Flash, PowerPoint, WebQuest, or recruiting vendors to showcase any products that may be available that are similar to Pachyderm. Ultimately the group decided this would not be true to the nature of the epilogue day and would be creating a new dialogue day.

Next Meeting

John Arle (Phoenix College))
Since we have taken care of retreat planning and structure for next year, the April meeting has been cancelled.