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Ocotillo Chairs Meeting ... Agenda and notes for November 2, 2001 meeting

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Ocotillo Chairs Meeting

November 2, 2001
2:00 p.m. to 4:00 p.m.
District Office Room 311

Welcome, Introductions
Doug Sawyer

New Student Information System (SIS)
Jim Devere, DIST ITS
Student Information Commission site
Jim will provide an overview and planning map for Maricopa's new SIS system.
http://www.maricopa.edu/sic/

The new SIS completes the 1994 Strategic Plan. Among the new items were MEMO, the directory system (ultimately may provide single logons across Maricopa?), calendaring, MIDAS (Maricopa Instructional Delivery & Assessment System- the INFORM replacement), which provides instructional delivery for faculty, online learning for students, an electronic grade book, and all of these are integrated with the Student Information System. Some reasons for the new system are to be more flexible and convenient business processes, to enable students to check their own records at any time, to improve the quality of personal services, for better course scheduling, and to handle the growth in students.

Jim's presentation provided an overview of the detailed project plan, and milestone dates for the new SIS.

Ocotillo "Pulse"
Alan Levine
http://www.mcli.dist.maricopa.edu/ocotillo/pulse/

Each college has submitted an overview of each of their Ocotillo Roundtable groups and activities. As a summary, we ask each site to report their most important technology issue and their best success story. One item of interest shared was the number of full online courses (we have added this item as question 11 to the college pulse reports, so chairs are encouraged to gather this information for the "pulse").

Rio Salado College - Touchnet has proved to be difficult for students. The college TLT group is currently discussing technology recruiting and eLearning pedagogy. They currently have 305 courses online.
Rio Salado ocotillo pulse

Scottsdale Community College - They are currently focusing on hybrid courses and online learning. The Ocotillo group is working on prioritizing certain issues, like faculty loading and enrollment, are the course titles descriptive enough (does the student know what they are getting involved in), and student success (are the right students in the right courses). SCC currently has ~50 courses that are being taught in some form online.
Scottsdale ocotillo pulse

Mesa Community College - Mesa is currently in transition. It is the goal of the campus TLT group to develop a workable strategic plan by creating buy in to the process with once a month meetings inviting anyone who is interested in attending. The campus TLT group works on the visioning process. Mesa has well over 100 online sections.
Mesa ocotillo pulse

South Mountain Community College - Their campus group is called the South Mountain Technology Committee. It connects faculty with the on campus infrastructure. Are all their classrooms equipped? They are pushing for this as well as cycling their hardware to make sure that the right equipment is in the best place possible. Teresa wasn't sure how many courses they had online.
South Mountain ocotillo pulse

Phoenix College - Phoenix is also in a transition/decision making mode. The Ocotillo/Technology Committees are working together, preparing reviews for the incoming college President. They are developing guidelines and elements for online courses and trying to come up with a centralized process to replace equipment. Phoenix has offerings in perhaps 20 online courses.
Phoenix ocotillo pulse

Estrella Mountain Community College - Their campus group is looking at eLearning. They have a "working" web versus a static site. They are trying to get a full campus gage of information. Estrella Mountain doesn't offer any online courses at this time.
Estrella Mountain ocotillo pulse

GateWay Community College - The campus group has been charged to review the strategic plan so it fits with the Governing Board End Statements. It is also addressing ADA issues and integrating technology into their High School curriculum. The GWCC campus group is visionary only. GWCC offers some courses online, Medical Transcription is totally online however.
GateWay ocotillo pulse

Chandler-Gilbert Community College - CGCC is planning for teaching and learning with technology. They would like to provide a computer to everyone. They are looking at wireless access for the entire campus (portable labs) and how to spend little money to support technology. They are continuing to train faculty on technology and their STARS program. They are also trying to come up with a plan to install project systems or to share classrooms. They are beginning to make decisions on eLearning and the group is sending recommendations to the budget committee. CGCC does offer some online courses in CIS and ENG, but Pam was not sure exactly how many.
Chandler-Gilbert ocotillo pulse

Paradise Valley Community College - (absent)
Pardadise Valley ocotillo pulse

Glendale Community College - (absent)
Glendale ocotillo pulse

How many programs are fully online? The ones this group knew of include the Business FastTrack program (Scottsdale Community College), the district-wide Health Care core, and the Medical Transcription program at GateWay Community College.

Technology Visioning
Ron Bleed (Vice-Chancellor Information Technologies Services), Anna Solley (Vice-Chancellor Academic Affairs and Student Development)
At the October meeting, Ron shared that funds were available for a series of "forums" that would bring in national/local technology leaders from education and industry to stimulate thoughts to support bond planning. Brainstorm potential speakers, topics, forum structures. How would we develop activites that follow up on these sessions? Can this be a leadup to a focussed activity at the Ocotillo Retreat seeded by the discussions at these forums?

Remember again- for the last bond (1994) nobody planned for the explosion of the web. What is the next web we are not considering now? The idea is to bring in people that will challenge us with new ideas, and perhaps be controversial.

Ron suggested that we piggyback on a December k-12 conference organized by the Think Tank where Michael Dolence is a lunch-time speaker. We could book morning and afternoon breakout rooms at the YMCA location, and arrange for our first session. The group agreed this was a good idea, though with some concerns for faculty time at the end of finals week. Alan suggested each college develop "Visioning" team to make sure at least one of more people from each college was at these sessions.

Here is a list of suggested presenters. Alan suggests we could have one per month, January - April. (** indicates high interest)

• Michael Dolence **, Education Technology colnsultant, speaker for k-12 workshop (in conjunction with Think Tank) December 13
• Philip Parsons **, Architect (future spaces); already interested in visiting January 25-February 7
• Mark Miliron, League for Innovation
• Richard Katz, EDUCAUSE Vice President
• Brian Hawkins, EDUCAUSE President
• John Chambers ** - Cisco (likely hard to arrange)
• Art Levine** , President, Columbia University Teachers College (busy schedule, $$, but according to Roger, in town in mid March for Blackboard conference)
• Bill Hill (microsoft, eBooks, presidents and Ron met last year))
• Alan November "Educational Renaissance Planners"
• Kimberly Young, Honors Forum speaker, April 17, is also visiting MCC (morning) and PC (afternoon)
• John Hitt, President of University of Central Florida
• Diana Oblinger, University of North Carolina, EDUCAUSE
• Susan Metros
• Neal Gershenfeld, Pysics and Media Group, Media Center at MIT
• Jim Richey, Motorola (spoke on Retreat 2001 Futures Panel)

When are these people available? What do we want them to talk about? Do we want a lecture, small group reactions, question and answer? How can we structure the follow-up? The information gathered? Can they be video taped and made available on IPTV?

The group would like to integrate students into these activities. They also would like to have notes taken at these events so the Ocotillo Retreat group can review them and see how we got there and where we are going. The group decided to use the Ocotillo Retreat to collect thoughts, have we learned anything from the Forums, have we achieved our goals.

A prelimianry announcement will be made by Ron and Anna at the WebDev 2001 Technology Dialogue Day. Alan/mcli, Ron and Lisa will work on organizing these events.

Ocotillo Retreat 2002
Alan Levine
We have done a bit of research for potential retreat sites. The mode this year is out of town, a working event, with teams of perhaps 6-8 from each college. The possibilities so far include Payson, Sedona, Tucson, and Gold Canyon. Sedona seems to be leading in interest...

December 7 Meeting
Doug Sawyer, Alan Levine

• Ideas for Spring Technology Dialogue Day
• Retreat Planning
• ???