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Ocotillo Chairs Meeting ... Agenda and notes for December 7, 2001 meeting

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Ocotillo Chairs Meeting

December 7, 2001
2:00 p.m. to 4:00 p.m.
District Office Room 311

Welcome, Introductions
Doug Sawyer

Teams for Technology Visioning
Doug Sawyer, Alan Levine
We have dates for the first Ocotillo Technology Visioning Forum, January 30 and January 31, 2002. These events are being sponsored by District ITS using bond planning funds, and will be planned in collobaration with Ron Bleed and Ocotillo. This is a prime opportunity to have s trong say in the planning and spending of money over the next several years for both technology and facilities.

The first forum is with architects Philip Parsons and Deepika Ross and will be held at two college sites (repeated workshops), with teams of 8 people from 5 colleges attending each day, plus memebrs from the "11th" team, District Office. Tentative locations are Mesa Community College and Phoenix College. Each college team will be assigned to one date to attend, but if individual members have conflicts, they can attend the other day (the presenters are wanting to have as equal a split as we can in numbers).

It is very important that each Ocotillo chair work with their local groups to develop a representative team that can be counted on to attend these events, relay information back to their groups, and participate in the year-end Ocotillo retreat. We had a round-robin update on how the team member selection process was going and each college reporting had strong interest, with some saying they had more than 8, Many colleges report active participation from Deans.

Please start sending your team member names to Alan. We would like to have this information available by mid January and teams will be listed on the web site.

Parsons will be sending some questions for us to think about ahead of time (will be posted on web site below). Nancy suggested that the college teams compile our own appropriate questions.

How can we capture the feedback, notes from these sessions? Perhaps videotape the general sessions for those that cannot participate?

The day is tentatively scheduled like:

• Morning - Presentation
• Lunch - Discussions
• Afternoon - Breakout work groups

Ron reported in tentative upcoming speakers:

• Diana Oblinger, much experience in EDUCAUSE and learning issues. Available last week of February or first in March (2 colleges report important conflicts with the March dates). She will likely do the repeated 2 day format.
• Michael Dolence, likely in April, Ron is still working on schedule
• Backups might be Brian Hawkins or Richard Katz from EDUCAUSE
• We can also look at getting a speaker for the May Ocotillo Retreat
• Ron says that we can continue this into the fall and beyond if the forums are successful
• We are making this up as we go!

A web site is being developed at:
    http://www.mcli.dist.maricopa.edu/ocotillo/tv/

Student Survey Update
Doug Sawyer, Gene Schmidt
An update on the analysis of the Former Student Technology Survey. Doug intropduced Gene, from Scottsdale's Psychology department who has been doing a statistcal analysis of the survey results. Ron recognized Gene's long-standing contriobutions going back 25 years to the old District Computer Users Group days and Gene's current work in "recycling" computers for people and organizations in need of technology

Gene presented several interesting graphics where he has combined data and then broke down results into some interesting trends for bigger and smaller colleges, younger and older students, students with high and low access to technology, and technical and non-technical study areas. Then he presented some mind boggling cluster maps that shoed some interesting relationships- one of the notable was that use of spreadheets and word processing was noted as "pivotal" skills in the workplace, but were not as stressed from what students reported as used in their classes at Maricopa. Older and degreed students responded that their jobs had technical skills that were important and felt that there was a gap in how colleges had prepared them.

Gene is continuing the analysis and we will soon have the graphs in a form for the web site as well as an executive summary. There was a substantial amount of interest in these results.

We need to respond to this information now, the information needs to be updated constantly. We also need to understand that the implications are not just for computer classes.

In the meantime, what should we follow-up on?

• Structured interviews with specific students, on access, resource availability.
• Maybe focus groups; general questions for all campuses.
• How are these skills being integrated into their jobs?
• What avenues do we have for collecting more information?

This information is important to the Bond preparation and Ron suggested that more survey data might be fundable with bond planning resources.

The next steps:

• Summary statements from Gene.
• Reactions from chairs, what's are we missing from the results? What would we like to see, what new questions to ask.
• Share with the Instructional Councils, Georgia Gudykunst (Institutional Effectiveness), and the Strategic Planning group (maybe just portions). Is there anyone else?

Spring Technology Dialogue Day
Alan Levine, Anna Rosa Lampis
Brainstorming format for the Spring Ocotillo technology showcase (March 29 at GateWay). The tentative plan is an agenda of workshop like sessions that have different tracks according to teaching discipline.

The committee is in the preliminary planning states. People involved include representatives from the host site GateWay, plus chairs Pam Petty and Nancy Matte. They are looking at possible ranges of things such a focus on discipline tracks but with a common thread, a "how to" technology track, break out sessions, and possibly a speaker. We are reviewing the evaluations from the November WebDev 2001 Technology Dialogue Day.

The events will be somewhat influenced by the facilities available, which will be discussed at a preliminary meeting next week. Some ideas discussed:

• Can we include students? Maybe with experience with technology in a specific discipline.
• Science/Math track with help from Jeff Pommerville and J.D. Mildrew (SyRIS project)
• Workshops on Flash, Cold Fusion, PowerPoint, grahics, digital video
• Managing technology track
• ask Debbie Anderson (EMCC) Information Literacy
• NAU system for Electronic reserves (assigned readings, ebooks, online references)

Please send activity ideas/suggestions to Alan

Ocotillo Retreat 2002
All
Alan shared that going to Sedona was too expensive; to make it happen we would have to severely restrict the numbers of participants. After a review of the available options. the group decided to go to the Windmill Inn in Tucson. A sub-committee, made up of Pat Case, Rick Effland, Alan Levine, Teresa Leyba, Roger Yohe, and Tracy Price will set a meeting to discuss a tentative format for the retreat.

Next Ocotillo General Chair
All
This is Doug's last semester, so it is time to recruit a new Ocotillo leader! Alan suggested that it might be effective to have a college chair take the extra hours to also serve as general chair. Doug said the experience was very worthwhile, but he would not continue on. The groups decided that they did not want to rotate the meeting leadership and Ocotillo needed the leadership of a general chair, and needed the continued presence with the Strategic Planning and Technology Leadership Council representation.

February 8, 2002 Meeting
Doug Sawyer, Alan Levine

• Technology Visioning Activities
• Technology Dialogue Day
• Retreat Planning

Post Meeting Bonus!
Watch the Ocotillo video and profile of four Maricopa teachers (Peg Johnson, Rick Effland, Donna Rebadow, Tim Frank) shown at the November 29 PBS videoconference. Or watch it on IP/TV in your office!