Ocotillo Chairs Meeting

April 12, 2002
2:00 p.m. to 4:00 p.m.
District Office Room 311

Welcome, Introductions
Doug Sawyer
This is our last scheduled meeting this semester.

Sheila Brandt, Scottsdale
Pat Case, Rio Salado
Rick Effland, Mesa
Georiga Gudykunst, District Office
Terry Leyba, South Mountain
Nancy Matte, Phoenix College

Mary McGlasson, Chandler-Gilbert
Pam Petty, Chandler-Gilbert
Tracy Price, mcli
Doug Sawyer, Scottsdale Community College
Jon Storslee, Paradise Valley
Roger Yohe, Estrella Mountain

Ocotillo Retreat Planning
Doug Sawyer
10:30 AM May 14 to noon May 15 at the Windill Suites, Tucson (see location information). The theme is "Building our Vision" with an emphasis on turning the ideas into planning documents, using a metaphor/theme of architectural blueprints. We will begin day 1 with a presentation from Alan November. At lunch, we will provide readings and a recap of the major visioning themes. There also will be a short bulleted handout from the student survey that Doug will review at lunch. Then we go onto work in random college groups, break out into the larger group to review the generated ideas, and then work exclusively with our colleges.

For more detail, see the draft agenda. Packets with directions and related information will be sent to participants ther last week of April.

The original propsed topical discussion areas were:

Building Physical Learning Environments

Draw/sketch ideas for future learning spaces
How to adapt Parson's notions of "learning per square foot" and "learning as a social activity"

Building "One Stop Shops" for student services

What should it include?
Swirling Services model?
How to make a single system for Maricopa

Building Shared Service Models

How to build 24/7 tech support for students?
Off hours tutoring support models?
Shared rich media services (streaming, etc)
Assuring system uptime/integrity (insource/outsource)

Building ePortfolio Systems

What would it look like?

Building Library of Re-usable Learning Objects

What should define an object?
How to populate library?
How to promote development of meaningful activities around objects?

Building Models for Hybrid Courses

Complete the martix of hybrid courses
What are the issues that affect planning (space, scheduling, support, etc?)

The group decided to cut the list of topics to two topics/issues instead of trying to tackle all six in the two days.

Day 1: Sharing Resources (services, academic, infrastructure, research & development [dissemination of]). How do we share resources across the district?
Day 2: Hybrids/Physical Environments

However, to give college more time to focus on generating planning ideas, we have merged the hybrid discussion into day 1, and focusing day 2 on college physical planning. We will close with a reflective panel discussion with vice-chancellors and leaders of District Strategic planning.

Institutional Research and Hybrid Courses
Georgia Gudykunst
Georgia asked the group to help to define Hybrid Learning. Institutional Effectiveness would like to begin to track basic enrollment and to come up with common designations for the all course schedules. The group agreed that it was appropriate to have a common definition and agreed to take on the task.

The group will start with the "4 levels of Hybid Courses" and use Scottsdale's model at least as a starting point. Is this model adequate? Do we want to follow the language that Scottsdale has laid out? The group will see how their campuses likes this model. What are each campuses standards?

The four levels in the Scottsdale model are:

Web-presence course
Web-enhanced course
Web-centric course
Web course

Roger Yohe also suggested looking at the following article, written by Judith Boettcher:
http://www.cren.net/~jboettch/webble1099.html

Ocotillo Next Year
Doug Sawyer
First, we are asking that names for your next year's representatives be sent to Alan by the end of the semester so we can plan early for next year.

Second, we are proposing a new, shared leadership model for Ocotillo, one that would demonstrate the collaboration we are usually trying to promote, and alleviate the large time/responsibility burden on a single person.

Ocotillo Co-Chairs: Two college chairs take a shared leadership role for organizing ther meetings and leading the discussions. Each chair would receive the equivalent of 2 hours release time extra for the semesters in this role.
New Co-Chairs for 2002-2003: Sheila Brandt and Rick Effland
Representative to TLC: One chair would be our faculty representative to the Technology Leadership Council (one monthly meeting) and recieve an additional 1 hour release time.
TLC rep for 2002-2003: Pat Case
Representative to Strategic Planning Committee: One chair would be our faculty representative and recieve an additional 1 hour release time.
trategic Planning Committee rep for 2002-2003: Doug Sawyer

As an added bonus, we can send at least two of these volunteers to join Alan at the June New Media Centers conference (Maricopa has just joined this group):
http://www.newmediacenters.org/main.html

Meetings for Next Year:

September 13, 2002
October 11, 2002
November 8, 2002
December 13, 2002
February 14, 2003
March 14, 2003
April 11, 2003

Other Important Dates:

ePortfolio Dialogue Day, October 25, 2002
Technology by the Slice Dialogue Day, February 28, 2003
Ocotillo Retreat, May 21-22, 2003